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ON-CAMPUS INTERN - First Year Experience (FYE) Office Assistant

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

To apply to an On-Campus Internship: 1. Review the OCI Student Requirements to ensure you qualify 2. Go to http://employment.jjc.edu, scroll down and click on “Student” and search for internship positions 3. Click on “Apply for this Job” 4. Log In or Create Account if you do not currently have one 5. Follow application instructions and upload required documents, including the OCI application found at www.jjc.edu/info/OCI 6. Once you have completed the application and uploaded required documents click “Confirm” 7. You will receive application status confirmation on the screen *Faculty chair signature required, if pursuing course credit All offers of employment are contingent upon the following: • Satisfactory results of a background check • Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Posting Details

Position Information

Posting Number ST140134
Position Title ON-CAMPUS INTERN - First Year Experience (FYE) Office Assistant
Department The Office of First Year Experience
Division Student Development
Salary Range - Minimum $9/hr. maximum
Full Time / Part Time? Part Time
Hours per week up to 20 hours
Temporary? Yes
Number of Days

Posting Detail Information

Posting Date 09/07/2017
Closing Date
Open Until Filled Yes
Special Instructions to Applicants

To apply to an On-Campus Internship:
1. Review the OCI Student Requirements to ensure you qualify
2. Go to http://employment.jjc.edu, scroll down and click on “Student” and search for internship positions
3. Click on “Apply for this Job”
4. Log In or Create Account if you do not currently have one
5. Follow application instructions and upload required documents, including the OCI application found at www.jjc.edu/info/OCI
6. Once you have completed the application and uploaded required documents click “Confirm”
7. You will receive application status confirmation on the screen

*Faculty chair signature required, if pursuing course credit

All offers of employment are contingent upon the following:
• Satisfactory results of a background check
• Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Advertising Summary
Link to Career Services website

http://www.jjc.edu/career-services/Pages/on-campus-internship.aspx

Job Description

Position Title: ON-CAMPUS INTERN – First Year Experience (FYE) Office Assistant

Department: The Office of First Year Experience

Reports to: Coordinator of First Year Experience

Position Summary: The FYE Office Assistant Intern assists with office tasks associated with The Office of First Year Experience student appointments, special events, and New Student Orientation.

Duties:
- Assist FYE Clerical Staff in answering phones, scheduling appointments, greeting students, and answering questions and responding to inquiries.
- Assist FYE Advising Staff in sending out emails and other notifications
- Direct and help students navigate FYE program webpages
- Create fliers and other office documents
- Assist with large FYE programs (Transfer Fairs, NSO, FYE Lunches, and Workshops)
- Organize office materials, make copies, and create packets
- Provide support for students and staff in New Student Orientation (NSO) Sessions
- Greet new students and supporters and assist in the set-up of NSO as needed
- Present for NSO and other FYE programs
- Assist Staff with other office related duties

MINIMUM QUALIFICATIONS
1. High school diploma or equivalent
2. Familiar with the JJC campus and technology, includes the JJC website, e-resources, portal, email, keyboarding skills and other technology functions
3. Familiar with using Microsoft Office Suite and comfortable learning new technology.
4. Must have completed one semester of college-level courses while maintaining a minimum cumulative GPA of 3.0
5. Major in Business, Administrative Assistant, Education, or a related field
6. Ability to travel to other JJC Campuses such as Romeoville and City Center
PREFERRED QUALIFICATIONS
1. Effective communication skills with staff and students
2. Ability to work with minimum supervision and maintain confidentiality in accordance with FERPA Guidelines
3. Patience, problem solving abilities, and a willingness to accept responsibility.

Application Procedures: “Apply to this Job at employment.jjc.edu”

Application Deadline:

All offers of employment are contingent upon the following:
• Satisfactory results of a background check
• Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you enrolled into at least 6 credit hours at Joliet Junior College?
    • Yes
    • No
  2. * Do you have a GPA of 3.0 or higher?
    • Yes
    • No
  3. * Have you completed one major course, prior to applying for the internship?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial Transcripts
  4. Other Document
Optional Documents